Financial management processes and performance of UNFPA Funded Programme in Ministry of Gender, Labour and Social Development (MGLSD)

Abstract

The purpose of the study was to examine the role of financial management in the performance of UNFPA funded programme in MGLSD. Specific objectives included: examining the relationship between accounting and programme performance, assessing the effect of budgeting on programme performance and determining the extent to which internal control systems affect programme performance. The researcher used a cross sectional survey design. The population was of 120 respondents of which 92 respondents were drawn to form a sample. A triangulation of approaches was used, quantitative and qualitative techniques were used to collect data which was analyzed using a descriptive correlation and regression analysis. Data collection methods and instruments included; questionnaires, interviews and document review. The response rate obtained was 78.9%. The study revealed a positive significant relationship between financial management and performance of UNFPA programme in MGLSD. The regression analysis showed that 57.9% of performance of MGLSD is explained by accounting, budgeting accounts for 51.4% of the performance while the internal control system accounts for 77% of the variations in the performance. The study concluded that: all departments plan and draw their budgets, full participation in the budgetary process by all departments, activities are implemented, budgeting guidelines are in place and consultations were held. Final budgets and reports are availed for improved programme performance. Checks and balances evident end of financial year audits and final reports availed, audit recommendations implemented and evidence provided. The study recommended that: implement bottom – up budget planning, monitoring of programme expenditures, good budgeting procedures and budget information dissemination. Attention to red flags, performance based monitoring and evaluation, supervision and training of staff. Establish and execute internal control systems supported by documented policies and procedures and effective operation of an internal control system.